📝 HandNotes • Coming to Members

Turn Handwritten Therapy Notes into Polished Records — in Seconds

Upload a photo of your session notes. HandNotes OCRs the handwriting, cleans it up, and autowrites structured documentation in SOAP, DAP, Summary, or Thematic format. Save hours every week.

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⚡ One-Click Documentation

✓ OCR + cleanup + clinical structuring in one step. Export or copy straight to your EHR.

🔒 Private by Design

✓ Notes processed securely. No training on your data. Role-based access for clinics.

🧠 Clinically Aware

✓ Detects themes, goals, interventions, risk flags, follow-ups, and suggested CPT/ICD terms.

How it Works

Upload a photo (or scan) of your handwritten notes.

OCR extracts text, normalizes abbreviations, fixes layout.

AI drafts documentation in SOAP / DAP / Summary / Thematic.

You review & export. Version history keeps everything auditable.

SOAP

S: Client reports “spiraling on Sunday nights,” sleep ↓, appetite WNL. 
O: Tearful affect, oriented ×3, speech coherent, no SI/HI.
A: Anxiety r/t work transitions; cognitive distortions present (catastrophizing).
P: CBT thought record 3×/wk; sleep hygiene; follow-up in 1 week.

DAP

D: Client described panic in grocery stores; breathing shallow; HR ↑.
A: Exposure hierarchy co-built; practiced box breathing.
P: Assign level-1 exposure (enter/exit aisle); daily 3× breathing practice.

Thematic

Theme: Control & uncertainty.
Signals: Rigid self-standards; avoidance of novel settings.
Levers: Normalize ambiguity; values-driven action; graded exposure.

FAQ

Will it read messy handwriting?

Yes. We combine best-in-class OCR with a clinician-tuned cleanup step (abbreviations, arrows, bullets). You can edit before export.

What output formats do you support?

SOAP, DAP, narrative Summary, and Thematic notes. More (e.g., BIRP) are on the roadmap.

Where does my data live?

Processed securely, stored in your Syntac workspace. You can auto-purge files or enable retention for audit trails.

⚖️ Clinical use only. HandNotes assists with documentation; it does not diagnose or replace clinician judgment. Ensure your documentation complies with your jurisdiction, licensure, and payer requirements.

Membership Plans

Handwritten Notes → AI Clinical Documentation Handwritten Notes → AI Clinical Documentation

🧠 Handwritten Notes → AI Clinical Documentation

Transform scribbles into powerful clinical documentation. Our AI tool reads, analyzes, and generates detailed SOAP, DAP, Summary, and Thematic records — saving hours every week.

🚀 See the Potential

Explore these AI-generated examples based on simple handwritten session notes. Want this power in your practice?

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📋 SOAP Example

Subjective: Client reports persistent anxiety before presentations and feelings of inadequacy despite positive feedback from peers. Expressed concern about recurring nightmares and fatigue. Objective: Client appeared tense with shallow breathing. Speech was pressured at times, but coherent. Affect was anxious, congruent with stated mood. Assessment: Generalized anxiety disorder remains the primary diagnosis. Progress noted in self-awareness and insight into negative thought patterns. Nightmares may indicate unresolved trauma-related content. Plan: Continue CBT focusing on cognitive restructuring and exposure exercises. Introduce sleep hygiene education. Consider EMDR referral if trauma elements persist.

🩺 DAP Example

Data: Client discussed recent workplace conflict triggering feelings of inadequacy. Reflected on avoidance behaviors and desire to set healthier boundaries. Assessment: Growing capacity for emotional reflection and boundary-setting. Mild resistance noted when discussing self-compassion exercises, suggesting deeper cognitive distortions. Plan: Introduce assertiveness training next session. Assign self-compassion journaling exercise. Review avoidance patterns and explore their origins in early attachment experiences.

🧾 Summary Example

The session focused on anxiety, workplace conflict, and underlying self-esteem challenges. Client demonstrated increased insight into avoidance behaviors and began exploring their links to early childhood experiences. Therapeutic alliance remains strong, and engagement in the process is high. Next steps include assertiveness training and continued cognitive restructuring work.

🔍 Thematic Example

Between Session Changes (Client Reported) - Client reported ongoing stress from work, including a recent conflict with a colleague. - Mentioned improvement in sleep patterns after implementing relaxation techniques discussed last session. - Updated on family dynamics: positive interaction with spouse, but concerns about child's school performance. Note The core theme of the session centered on managing anxiety and building resilience in high-stress environments. Explored patterns of self-doubt and perfectionism, connecting them to childhood experiences. Specific elements discussed included identifying triggers, practicing mindfulness, and reframing negative thoughts. Interventions ☑ Update/Debrief ☑ Verbal Processing/Exploration ☑ Reflection of Meaning/Emotions ☑ Validation/Supportive Listening ☑ CBT Strategies ☑ Psychoeducation Homework/Follow-up - Standing Out (reported by client): Client highlighted the takeaway of "recognizing small wins" as a key insight. - Follow-up: Practice daily journaling to track anxiety triggers and responses. - Next time: Discuss progress on mindfulness exercises and explore family therapy options. Session Feedback ☑ Verbal Feedback Elicited: Client reported feeling "more empowered and less overwhelmed" at the close of the session, and requested more information on CBT worksheets.